// Workplace Experience Apps

Workplace Experience Apps

Employer-side hybrid workplace platforms — desk booking, scheduling and workplace analytics where a company, not an operator, is the buyer.

(Skedda and Envoy are cross-listed; their vendor detail lives in CAT-14 and CAT-20 respectively.)

Category note: This is the employer-side category: people-centric hybrid-workplace platforms where the buyer is a company managing its own offices and teams — whose employees sit where, and when — not a coworking operator managing members. It earns its place in a coworking wiki for three reasons: your corporate tenants run these tools inside your space to coordinate their team's office days; operators pitching enterprise suites and dedicated floors meet them in RFPs; and the two worlds are converging — OfficeRnD sells both the flex-operator platform (CAT-11) and the Workplace product below, giving landlord-operator deals vendor symmetry. The pricing-model insight that decides most purchases: per-user pricing compounds with headcount (200 employees sharing 100 desks still pay for 200 seats — deskbird, Officely, YAROOMS), while per-space pricing tracks the office footprint (Skedda's model, see CAT-14) and usually wins in high-sharing hybrid setups; deskbird and Officely both offer genuinely free small-team tiers for pilots. Watch the attendance-truth gap too: bookings aren't presence, which is why these platforms increasingly verify via access-control integrations (Kisi, Brivo — CAT-01) or sensors (CAT-02). Space-centric standalone booking is CAT-14; visitor-first platforms are CAT-20.

Vendors

Vendor Origin Markets Served Segment Notes
Robin United States (Boston) Global Mid-Enterprise The enterprise workplace-analytics benchmark: booking, maps, utilization insight and employee-experience surveys; quote-based (entry ~$5k/yr).
OfficeRnD Workplace Bulgaria (Sofia) Global SMB-Mid The hybrid product from the coworking-platform vendor — desk/room booking and hybrid policies from $99/mo; the convergence play.
Eptura United States (Atlanta) Global Enterprise The worktech conglomerate (Condeco, SpaceIQ, iOffice, Proxyclick, ManagerPlus) — full IWMS scope; quote-based.
Kadence UK origin / United States (San Francisco) Global Mid Team-coordination-first hybrid scheduling with dynamic neighborhoods and AI booking; custom pricing.
deskbird Switzerland (St. Gallen) Global (EU stronghold) SMB-Mid The EU mid-market favorite: Microsoft-365-native booking with AI desk suggestions; free ≤15 users, ~€2.50–5/user/mo.
Officely United Kingdom (London) Global SMB Maximum-adoption pick: lives entirely inside Slack (Teams version lighter); from ~$2/user/mo, month-to-month.
YAROOMS Romania (Bucharest) Global Mid The compliance-grade all-in-one: desks, rooms, parking, signage + visitor add-on from $99/mo; ISO 27001/27701, SOC 2 Type II.
Skedda (cross-listed) Australia origin / United States (Boston) Global SMB-Mid Per-space pricing and a deep rules engine — the space-centric counterpart. Full detail in CAT-14.
Envoy (cross-listed) United States (San Francisco) Global Mid-Enterprise Visitor-first platform expanded into Workplace/Reservations. Full detail in CAT-20.

Vendor Detail

Robin

  • Origin: United States (Boston)
  • Markets served: Global
  • Segment: Mid-Enterprise
  • Notes: The enterprise reference for workplace experience: desk and room booking on interactive maps, hybrid scheduling, and the category's deepest workplace analytics — utilization, attendance patterns, space right-sizing — plus employee-experience surveys and satisfaction tracking that most rivals lack. Teams/Slack embeds and broad calendar/IdP integrations. Quote-based pricing with entry points commonly cited around $5,000/year, scaling with headcount and locations; no public rate card, so benchmark quotes against the transparent per-user vendors below. Moved here as primary from the booking category (CAT-14): the buyer is the corporate workplace team, not a space operator.
  • Website: robinpowered.com
  • Pricing model: Custom quotes; entry commonly ~$5k/yr; scales by users/locations.
  • Key integrations: Microsoft 365 / Google Calendar; Teams/Slack; SSO/SCIM; access-control and sensor partners.
  • Compliance / certs: SOC 2 Type II; GDPR; SSO/SAML.
  • Research status: Researched

OfficeRnD Workplace

  • Origin: Bulgaria (Sofia)
  • Markets served: Global
  • Segment: SMB-Mid
  • Notes: The employer-side product from the vendor coworking operators already know from CAT-11 — desk and room booking, hybrid work policies and attendance scheduling, workplace analytics, with visitor management as a Visitor Hub add-on. Transparent tiers from $99/mo. Its strategic meaning for this wiki's readers is the convergence: a landlord or operator offering managed suites can run OfficeRnD Flex while the corporate tenant runs OfficeRnD Workplace — one vendor across the landlord/occupier boundary, which simplifies integrations and data conversations in enterprise deals.
  • Website: officernd.com
  • Pricing model: Tiered from ~$99/mo; Visitor Hub and advanced features on higher tiers/add-ons.
  • Key integrations: Microsoft 365 / Google; Teams; SSO; sibling OfficeRnD Flex platform (CAT-11).
  • Compliance / certs: SOC 2, GDPR (OfficeRnD).
  • Research status: Researched

Eptura

  • Origin: United States (Atlanta)
  • Markets served: Global
  • Segment: Enterprise
  • Notes: The worktech conglomerate, formed in 2022 by merging iOffice and SpaceIQ and spanning the brands enterprises already ran: Condeco (room/desk booking), Proxyclick (now Eptura Visitor — cross-listed in CAT-20), and ManagerPlus (now Eptura Asset, maintenance — cross-listed in CAT-21). The scope is full IWMS: space planning, booking, visitor, asset and facility management in one suite, quote-based and implementation-led. In coworking contexts it appears on the corporate-tenant side of enterprise deals and in landlord IWMS estates; independent operators encounter rather than buy it.
  • Website: eptura.com
  • Pricing model: Quote-based enterprise subscriptions by module and scale.
  • Key integrations: Microsoft 365/Exchange (Condeco heritage); SSO; IWMS/CAFM ecosystem; Eptura Visitor and Asset modules.
  • Compliance / certs: SOC 2, ISO 27001 (verify per module); GDPR.
  • Research status: Researched

Kadence

  • Origin: United Kingdom origin / United States (San Francisco)
  • Markets served: Global
  • Segment: Mid
  • Notes: The team-coordination-first pick: its differentiators are dynamic team neighborhoods — zones that shift by weekday as departments rotate their in-office schedules, removing constant manual reassignment — plus a polished visual floor plan, AI-powered booking suggestions, and prompts around when teammates plan to be in. Claims 10,000+ teams across 40+ countries. Buyer cautions from the current market: pricing is custom (no public rates, with per-floor-plan setup fees reported around $250), some reviews cite booking glitches at peak load, and review recency is thin — ask for current references.
  • Website: kadence.co
  • Pricing model: Custom quotes; implementation fees per floor plan reported.
  • Key integrations: Microsoft 365 / Google; Teams/Slack; calendar-first workflows.
  • Compliance / certs: SOC 2 (verify current); GDPR.
  • Research status: Researched

deskbird

  • Origin: Switzerland (St. Gallen)
  • Markets served: Global (European stronghold)
  • Segment: SMB-Mid
  • Notes: The EU mid-market favorite and repeatedly the "most pleasant to use" pick in current comparisons: clean calendar-first UX (desk booking feels like an Outlook/Google Calendar event), interactive floor plans with colleague visibility, AI desk suggestions that seat people near their team, plus rooms and parking. Deep Microsoft 365 nativity and unusually broad HRIS provisioning (14+ systems via Merge). Free for up to 15 users and one office — a real pilot tier. The caveat is the model itself: per-user pricing (~€2.50–5/user/mo by tier and billing) compounds with headcount regardless of desk count, the classic hybrid-math trap flagged in the category note.
  • Website: deskbird.com
  • Pricing model: Free ≤15 users/1 office; Business ~€2.50–4.25/user/mo; Professional ~€3.50–5; Enterprise custom (annual vs monthly rates differ).
  • Key integrations: Microsoft 365/Outlook/Teams, Google Calendar; HRIS via Merge (14+); Slack; auto check-in.
  • Compliance / certs: GDPR (EU); ISO 27001 (verify current).
  • Research status: Researched

Officely

  • Origin: United Kingdom (London)
  • Markets served: Global
  • Segment: SMB
  • Notes: The maximum-adoption play: no new app at all — booking, attendance and office-day coordination live entirely inside Slack (and Teams, though the Teams version is notably lighter: no office chat, calendar integrations or check-ins). For chat-first small and mid teams that's the whole pitch, and it works — plus the friendliest commercial terms in the category: from ~$1.99–2.50/user/mo, month-to-month with no annual lock-in, free up to 5 users. Honest limits: no visitor management, thin analytics (fine for "who's in today," not for real-estate decisions), and no standalone web/mobile experience for non-chat users.
  • Website: getofficely.com
  • Pricing model: Free ≤5 users; Basic ~$1.99–2.50/user/mo; Premium ~$3.50–4; month-to-month available.
  • Key integrations: Slack (native, full-depth); Microsoft Teams (lighter); Google/Outlook calendars.
  • Compliance / certs: GDPR; SOC 2 (verify current).
  • Research status: Researched

YAROOMS

  • Origin: Romania (Bucharest)
  • Markets served: Global
  • Segment: Mid
  • Notes: The compliance-grade all-in-one: desk, room and parking booking, digital signage, analytics, and a visitor module (per-location add-on) under one roof, tied together by Yarvis — an AI assistant living in Microsoft Teams that books desks near teammates, finds rooms and takes facility requests conversationally. Unusual depth on regulated-industry needs (emergency role coverage tracking; ISO 27001, ISO 27701, SOC 2 Type II, full GDPR posture) makes it a fit for banking/healthcare/government tenants. From $99/mo with no annual commitment required. Caveats: user-tier pricing grows with headcount, and the mobile app trails the desktop in polish.
  • Website: yarooms.com
  • Pricing model: Tiered from ~$99/mo (user-count tiers); visitor management priced per location as add-on.
  • Key integrations: Microsoft 365/Teams (Yarvis AI), Outlook; Google; SSO; signage displays.
  • Compliance / certs: ISO 27001, ISO 27701, SOC 2 Type II, GDPR.
  • Research status: Researched